Tillamook County Habitat for Humanity
Supervisor: Executive Director
Status: Part-time, 5-15 hrs. per week non-exempt
Pay Scale: $18-25 an hour DOE
At Tillamook County Habitat for Humanity (TCHFH) we are dedicated as part of a global, nonprofit housing organization that works to eliminate substandard housing locally and worldwide through constructing, rehabilitating and preserving homes; by advocating for fair and just housing policies, and by providing training and access to resources to help families improve their shelter conditions.
By becoming our Bookkeeper you’ll join a collaborative, team-based organization. You will oversee our financial data to make sure income is in the correct account, expenses are paid on time, our annual budget is developed, and our audit and tax filings are stress-free. It’s the perfect way to use your love of numbers to directly help the members of our community looking for a hand up, not a hand out.
Under the general direction of the Executive Director, the Bookkeeper is responsible for making sure revenue is received and posted properly, money of sufficient quantity is in the general checking account, and expenses are paid in a timely manner. Homeowner loan payments will be set up and monitored through our on-line banking program. The Bookkeeper will oversee the annual audit, preparing documents pre- and post-audit to support the work of the auditors, as well as working closely with them during the process. The Bookkeeper supports staff in reporting requirements for grants, homeowner inquiries, and expense reconciliation.
- Accounts Receivable: Record and verify monthly mortgage and repair loan payments.
- Banking: Reconcile bank accounts. Code restricted funds from grants and other parties accordingly.
- General Journal: Prepare all journal entries including entries for month end and year end.
- Financial Review: Check for any miscoded transactions. Update accounting instructions as needed. Record asset changes on balance sheet and changes to temporarily restricted net assets.
- Reconciliation: Reconcile mortgage balances to loan servicer. Including reconciliation of second loans which are not booking in QuickBooks “per instructions.” Enter and maintain all data in QuickBooks; track and troubleshoot discrepancies.
- Reporting: Prepare dashboard and Financial Statements for Executive Director and Board of Directors monthly. Prepare all financials and reports needed to support grant application and reporting.
- Administrative: Work closely with the Executive Director (ED) to accomplish organizational goals. Update and maintain GAAP-compliant financial policies, procedures, and internal controls. Continually review and share revenue, expense, and projections with the ED. Identify and implement methods for cost savings. Learn and implement the specific Habitat accounting requirements per Habitat International
- Budgeting: Enter budget into QuickBooks. Work with Leadership team to create and monitor department budgets and provide financial reports to ED and leadership team by department on an ongoing basis.
- Auditors: Prepare all work papers and reconciliations for the auditors including preparing discounting of mortgages. Work with outside tax preparer on annual 990 return. Transmit tax returns and annual reports for Oregon.
- Successful results from a consumer credit report on your credit worthiness, credit standing, and credit capacity.
- Successful results from a criminal and sex offender background check.
- 5 years of experience in A/R, A/P, journal entry, month-end/year-end close.
- 3 years of experience with Nonprofit accounting procedures and managing external vendors.
- Demonstrated ability to create complex organizational budgets and multi-year cash flow projections.
- Proven experience overseeing annual audit.
- Mastery of Microsoft Excel and QuickBooks.
- Possess and display strong skills in team work, problem solving, and positive communication.
- Excellent organization skills demonstrated by ability to simultaneously manage multiple projects to completion while achieving accuracy and meeting the stated goals.
- Self-motivated, reliable, enthusiastic; demonstrate grace and humor under pressure.
- Enjoy working with people from diverse backgrounds.
- Good written and oral communication skills.
- High degree of integrity and honesty.
- This position requires frequent computer and phone usage.
TO APPLY: All applicants are asked to submit a resume and cover letter. Please tell us why you are the perfect candidate to become our new bookkeeper and why you want to work for Tillamook County Habitat for Humanity. Email your paperwork to Executive Director Cami Aufdermauer at [email protected]. Submissions that DO NOT include a cover letter will not be considered.
NOTE: This job description is intended as a guideline only and does not limit in any way the duties or responsibilities of any employee. Nothing herein shall be construed as a contract of employment, expressed or implied. All employment is terminable at will, with or without cause. Tillamook County Habitat for Humanity is an equal opportunity employer.